POSITION DESCRIPTION

Title:                                       Administrative Assistant II
Organization:                        Atlanta University Center Consortium Inc.
Reports to:                            Director of Academic, Research and Student Success and the Director of Operations
Location:                               Atlanta, Georgia
 

OVERVIEW OF THE ORGANIZATION: RE-ENVISIONING OF THE ATLANTA UNIVERSITY CENTER COLLABORATIVE EFFORTS AND RESULTS

The Atlanta University Center Consortium (AUCC) is the oldest and largest academic consortium serving primarily African American students.   Its members are four historically black colleges and universities (HBCUs); two liberal arts colleges, a comprehensive research university, and a medical school; that confer undergraduate and graduate degrees across a range of disciplines. Graduates of the Atlanta University Center institutions are leaders in their chosen fields.  In addition, AUC research addresses a broad range of issues, with a particular focus on issues and disparities facing minority populations.

Shared Vision for AUCC as an Innovative Think Tank

The Council of Presidents of the Atlanta University Center, which includes the presidents of Clark Atlanta University, Morehouse College, Morehouse School of Medicine, and Spelman College, have developed a shared vision that shifts AUCC from an organization focused on the coordination of individual programs and governance councils to an innovative think tank focused on thought leadership, collaboration, and innovation for strategic initiatives that will yield meaningful and effective outcomes for each campus and the AUC. Additionally, the vision for the AUCC is to provide a collaborative space to incubate innovative best practices relevant to the broader higher education community, with special focus and emphasis on underrepresented groups in higher education.

The Atlanta University Center Consortium transformation is aligned across three major areas: (1) academics, research and student success; (2) optimizing campus operations; and (3) economic development and community development, and campus engagement strategies.

POSITION OVERVIEW

The Administrative Assistant II provides executive level administrative support to the Director of Academic, Research and Student Success and the Director of Operations to ensure the efficient operation of both departments.  This individual coordinates, completes, and oversees a variety of complex special projects and events. Due to the visibility of the organization and its affiliates, the Administrative Assistant II must demonstrate the highest degree of professionalism, integrity, confidentiality and discretion in all business matters. The successful candidate must be able to handle multiple tasks and potentially competing priorities in a fast-paced environment. The individual must generate the highest quality of work and set the standards for efficient administrative operations.

This position will have dual reporting responsibilities and report to Director of Academic, Research and Student Success and the Director of Operations Director of Operations of the Atlanta University Center Consortium and will work closely with other administrators and leadership across four campuses.

RESPONSIBILITIES

  • Manages the daily operations and functions of assigned departments
  • Plans and organizes departmental meetings
  • May be responsible for maintaining the Directors’ calendars
  • Assists in development of departmental operating policies
  • Coordinates meetings and may be responsible for organizing special projects and activities
  • Serves as a liaison for stakeholders and responds to inquiries and general information requests
  • Prepares and composes special project reports, correspondence of a confidential and complex nature, letters, memoranda, and other documents
  • Composes routine correspondence, types, formats and proofreads memos, letters, forms, manuscripts, and grant proposals

QUALITIES EXPECTED

  • Communication: uses well-developed analytical, technical, computer and/or oral and written communication skills
  • Judgment/Decision-Making: relies on independent judgment to coordinate resources and initiate actions within established guidelines to achieve unit/departmental objectives; makes recommendations/decisions that may affect activities, programs, groups, and/or departmental operations
  • Accountability/Self-Management: uses fundamental concepts, practices, and procedures to provide administrative support, or uses fundamental technical capabilities and skills to perform tasks in an assigned area
  • Problem-Solving/Analysis: generally interacts with others to analyze information/data, provide advice, opinions, and counsel utilizing problem-solving skills

EXPERIENCE REQUIRED

  • Associate’s degree required; bachelor’s degree preferred. In lieu of educational requirements, experience may be substituted on a year for year basis
  • Experience: 2-4 years of related experience
  • Knowledge of administrative and principles, practices and methods and ability to maintain an organized work environment
  • Excellent time management skills
  • Very strong writing skills
  • Skill in analyzing a variety of data, detailed and task oriented; ability to manage and perform a variety of routine and complex assignments with considerable independent judgment.
  • Demonstrated communication skills
  • Ability to establish and evaluate effective working relationships with various levels of professional staff personnel
  • Excellent organizational, interpersonal skills and telephone etiquette
  • Must be proficient in Microsoft Office Suite (i.e. Word, PowerPoint, Excel, Outlook)

TO APPLY:
Nominations, inquiries, and expressions of interest should be directed electronically to:
tfortson@aucenter.edu
404-978-2177
AUC Consortium, Inc.
156 Mildred Street, Atlanta GA 30314

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